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Safeguarding and Welfare Requirement: Child Protection.

Providers must have and implement a policy, and procedures, to safeguard children.

BCC – The Ark Preschool and Daycare




1.2 Safeguarding children and child protection

(Including managing allegations of abuse against a member of staff)


Policy statement

Our setting will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life. Our Safeguarding Policy is based on the three key commitments of the Pre-school Learning Alliance Safeguarding Children Policy.



We carry out the following procedures to ensure we meet the three key commitments of the Alliance

Safeguarding Children Policy.


Key commitment 1

The Alliance is committed to building a 'culture of safety' in which children are protected from abuse and harm in all areas of its service delivery.


Staff and volunteers

  • Our designated safeguarding lead (a member of staff) who co-ordinates child protection issues is:

Arzu Subasi

  • Our designated safeguarding officer (a member of the management team) who oversees this work is:                                                                                                 Suganthini Mahamenan

  • We ensure all staff are trained to understand our safeguarding policies and procedures and that parents are made aware of them too.

  • We understand that Safeguarding is everyone’s responsibility.

  • All staff have an up-to-date knowledge of safeguarding issues.

  • We provide adequate and appropriate staffing resources to meet the needs of children.

  • Candidates are informed of the need to carry out 'enhanced disclosure' checks with the Criminal Records Bureau before posts can be confirmed.

  • We abide by Ofsted requirements in respect of references and Disclosure & Barring Service checks for staff and volunteers, to ensure that no disqualified person or unsuitable person works at the setting or has access to the children.

  • Volunteers do not work unsupervised.

  • We record information about staff qualifications and the identity checks and vetting processes  that have been completed including:

  • the Disclosure & Barring Service disclosure reference number;

  • the date the disclosure was obtained; and

  • details of who obtained it.

  • We inform all staff that they are expected to disclose any convictions, cautions, court orders or reprimands and warnings which may affect their suitability to work with children (whether received  before or during their employment with us).

  • We abide by the Safeguarding Vulnerable Groups Act (2006) requirements in respect of any person who is dismissed from our employment, or resigns in circumstances that would otherwise have led to dismissal for reasons of a child protection concern.

  • We have procedures for recording the details of visitors to the setting.

  • We take security steps to ensure that we have control over who comes into the setting so that no unauthorised person has unsupervised access to the children.

  • We take steps to ensure children are not photographed or filmed on video for any other purpose than to record their development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child. Car dash cameras must be turned off when entering the car park of the BCC The Ark premises.  


Key commitment 2

The Ark Preschool is committed to responding promptly and appropriately to all incidents or concerns of abuse that may occur and to work with statutory agencies in accordance with the procedures that are set down in 'What to do if you’re worried a child is being abused' (HMG 2006).


Responding to suspicions of abuse

  • We acknowledge that abuse of children can take different forms - physical, emotional, and sexual, as well as neglect.

  • When children are suffering from physical, sexual or emotional abuse, or experiencing neglect, this may be demonstrated through:

  • significant changes in their behaviour;

  • deterioration in their general well-being;

  • their comments which may give cause for concern, or the things they say (direct or indirect 

  • disclosure);

  • changes in their appearance, their behaviour, or their play;

  • unexplained bruising, marks or signs of possible abuse or neglect; and

  • any reason to suspect neglect or abuse outside the setting.

  • We take into account factors affecting parental capacity, such as social exclusion, domestic violence, parent’s drug or alcohol abuse, mental or physical illness or parent’s learning disability.

  • We are aware of other factors that affect children’s vulnerability such as, abuse of disabled children; fabricated or induced illness; child abuse linked to beliefs in spirit possession; sexual exploitation of children, such as through internet abuse; and Female Genital Mutilation; that may affect, or may have affected, children and young people using our provision.

  • We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or organised abuse, through forced marriage or honour based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care, we may become aware of any of these factors affecting older children and young people who we may come into contact with.

  • Where we believe that a child in our care or that is known to us may be affected by any of these factors we follow the procedures below for reporting child protection concerns.

  • Where such evidence is apparent, the child's key person makes a dated record of the details of the concern and discusses what to do with the member of staff who is acting as the 'designated person'. The information is stored on the child's personal file.

  • We refer concerns to the local authority children’s social care department and co-operate fully in any subsequent investigation. NB In some cases this may mean the police or another agency identified by the Local Safeguarding Children Board.

  • We take care not to influence the outcome either through the way we speak to children or by asking questions of children.

  • We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include students or school children on work placement, young employees or young parents. Where abuse is suspected we follow the procedure for reporting any other child protection concerns. The views of the young person will always be taken into account, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been, or to prevent harm to a child or adult. Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.


Recording suspicions of abuse and disclosures

  • Where a child makes comments to a member of staff that give cause for concern (disclosure), or a member of staff observes signs or signals that give cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect; that member of staff:

  • listens to the child, offers reassurance and gives assurance that she or he will take action;

  • does not question the child;

  • makes a written record that forms an objective record of the observation or disclosure that includes: the date and time of the observation or the disclosure; the exact words spoken by the child as far as possible; the name of the person to whom the concern was reported, with the date and time; and the names of any other person present at the time.

  • These records are signed and dated and kept in the child's personal file, which is kept securely and confidentially.

  • The member of staff acting as the 'designated person' is informed of the issue at the earliest opportunity.

  • Where the Local Safeguarding Children Board stipulates the process for recording and sharing concerns, we include those procedures alongside this procedure and follow the steps set down by the Local Safeguarding Children Board.


Making a referral to the local authority children's social care team

  • The Pre-school Learning Alliance's publication Safeguarding Children contains procedures for making a referral to the local children's social care team, as well as a template form for recording concerns and making a referral. This is based on ‘What to do if you're worried a child is being abused’ (HMG 2018).

  • We keep a copy of this document alongside the procedures for recording and reporting set down by our Local Safeguarding Children Board, which we follow where local procedures differ from those of the Pre-school Learning Alliance.


Informing parents

  • Parents are normally the first point of contact. We discuss concerns with parents to gain their view of events, unless we feel this may put the child in greater danger.

  • We inform parents when we make a record of concerns in their child’s file and that we also make a note of any discussion we have with them regarding a concern.

  • If a suspicion of abuse warrants referral to social care, parents are informed at the same time that the referral will be made, except where the guidance of the Local Safeguarding Children Board does not allow this, for example, where it is believed that the child may be placed in greater danger.

  • This will usually be the case where the parent is the likely abuser. In these cases the social workers will inform parents.


Liaison with other agencies

  • We work within the Local Safeguarding Children Board guidelines.

  • We have the current version of 'What to do if you’re worried a child is being abused' available for parents and staff and ensure that all staff are familiar with what they need to do if they have concerns.

  • We have procedures for contacting the local authority regarding child protection issues, including maintaining a list of names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and children's social care to work well together.

  • We notify the registration authority (Ofsted) of any incident or accident and any changes in our arrangements which may affect the well-being of children or where an allegation of abuse is made against a member of staff (whether the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are made as soon as is reasonably practicable, but at the latest within 48 hours of the allegations being made.


Allegations against staff

  • We ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the setting, or anyone working on the premises occupied by the setting, which may include an allegation of abuse.

  • We respond to any inappropriate behaviour displayed by members of staff or any other person working with the children, which includes:

  • inappropriate sexual comments;

  • excessive one-to-one attention beyond the requirements of their usual role and responsibilities, or inappropriate sharing of images.

  • We follow the guidance of the Local Safeguarding Children Partnership when responding to any complaint that a member of staff or volunteer within the setting, or anyone working on the premises occupied by the setting, has abused a child.

  • We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or anyone working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident.

  • We refer any such complaint immediately to the Local Authority Designated Officer (LADO) to investigate:

   Gemma Taylor 020 8461 7775

  • We also report any such alleged incident to Ofsted, when instructed to do so from LADO as well as what measures we have taken. We are aware that it is an offence not to do this.

  • We co-operate entirely with any investigation carried out by children’s social care in conjunction with the police.

  • Where the management team and children’s social care agree it is appropriate in the circumstances, the chair/director/owner will suspend the member of staff on full pay, or the volunteer, for the duration of the investigation. This is not an indication of admission that the alleged incident has taken place, but is to protect the staff, as well as children and families throughout the process.


Disciplinary action

Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, we will notify the Disclosure and Barring service (DBS) of relevant information, so that individuals who pose a threat to children (and vulnerable groups) can be identified and barred from working with these groups.


Key commitment 3

The Alliance is committed to promoting awareness of child abuse issues throughout its training and learning programmes for adults. It is also committed to empowering young children, through its early childhood curriculum, promoting their right to be strong, resilient and listened to.



  • We seek out training opportunities for all adults involved in the setting to ensure that they are able to recognise the signs and signals of possible physical abuse, emotional abuse, sexual abuse and neglect and that they are aware of the local authority guidelines for making referrals.

  • We ensure that designated persons receive training in accordance with that recommended by the Local Safeguarding Children Partnership.

  • We ensure that all staff know the procedures for reporting and recording any concerns they may have about the provision.



  • The layout of the rooms allows for constant supervision. No child is left alone with staff or volunteers in a one-to-one situation without being visible to others.



  • We introduce key elements of keeping children safe into our programme to promote the personal, social and emotional development of all children, so that they may grow to be strong, resilient and listened to and so that they develop an understanding of why and how to keep safe.

  • We create within the setting a culture of value and respect for individuals, having positive regard for children's heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.

  • We ensure that this is carried out in a way that is developmentally appropriate for the children.



  • All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the Local Safeguarding Children Partnership.


Support to families

  • We believe in building trusting and supportive relationships with families, staff and volunteers in the group.

  • We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of concerns, information sharing, monitoring of the child, and liaising at all times with the local children’s social care team.

  • We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.

  • We follow the Child Protection Plan as set by the child’s social care worker in relation to the setting's designated role and tasks in supporting that child and their family, subsequent to any investigation.

  • Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for the child in accordance with the Confidentiality and Client Access to Records procedure and only if appropriate under the guidance of the Local Safeguarding Children Partnership.


Prevention of Radicalisation

  • The Government Prevent Strategy has raised awareness of the specific need to safeguard children, young people and families from violent extremism.  The Counter-terrorism and Security Act, 2015 places a duty on professionals to have due regard to the need to prevent people from being drawn into terrorism.  


  •  If a member of staff has concerns that a child, parent or staff member may be at risk of radicalisation or involvement in terrorism, they will speak with the Designated safeguarding lead (Arzu Subasi).


Child Sexual Exploitation (CSE)

  • Child Sexual Exploitation involves exploitative situations, contexts and relationships where young people receive something (for example food, drugs, alcohol, gifts or in some cases simply affection) as a result of engaging in sexual activities.

  • Exploitation is marked out by an imbalance of power in the relationship and involves varying degrees of coercion, intimidation and sexual bullying including cyberbullying and grooming.

  •  If CSE is suspected, the Ark preschool will complete a Log of Concern and make a referral to Social Care.


Female Genital Mutilation (FGM)

  • Female Genital Mutilation includes procedures that intentionally alter or injure the female genital organs for non-medical reasons.  It is carried out on children between the ages of 0 and 15, depending on the community in which they live.  FGM is extremely harmful and has short and long term effects on physical and psychological health.

  •  FGM is internationally recognized as a violation of the human rights of girls and women, and is illegal in most countries, including the UK.

  •  The Ark preschool takes these concerns seriously and staff will be made aware of the possible signs and indicators that may alert them to the possibility of FGM.  Any indication that FGM is a risk, is imminent, or has already taken place will be dealt with under the Child Protection procedures outlined in this policy.


In compliance with the new Covid-19 restrictions we have alternative ways of ensuring Safeguarding children.

  • Outside agency meetings are arranged by following strict Covid-19 guidelines of ensuring protective measures are in place. Any services which need to be involved with families and children in the Ark preschool and require visits to the preschool will follow our protective measure of wearing masks and/or visors and the cleaning of hands prior to entering the school.

  • Should information sharing not require a visit to the Ark Preschool, telephone calls, emails and online platforms will be used to ensure information is shared.

  • Any disclosure by staff or child will still be responded to, with professionalism.  Any staff requiring one to one meeting will continue using a well-ventilated room and maintain social distance. 

  • Parents of children requiring discussions regarding support plans, behaviour plans, or any safeguarding concerns will take place over an online platform, if social distancing is not able to be maintained with an in-house meeting. 

  • Any other parents’ meetings will be dealt with ensuring protective measures are in place.

  • Any staff training taking place will continue to use an online platform. 

  • Key persons are mindful of the impact that the COVID-19 pandemic might have had on individual children. They use knowledge of the child’s wellbeing to ascertain whether the child is experiencing times of low wellbeing. Key persons support these times by using play therapy. Key persons will ensure partnership with parents and outside agencies should this be necessary.   


Legal framework

Primary legislation

  • Children Act (1989 s47)

  • Protection of Children Act (1999)

  • GDPR General Data Protection Regulations (2018)

  • The Children Act (Every Child Matters) (2004) 

  • Safeguarding Vulnerable Groups Act (2006)

  • The Prevent Duty 

  • Working Together to Safeguard Children (HMG 2018) 

  • What to do if you’re Worried a Child is Being Abused (HMG 2018)


Further guidance

  • Framework for the Assessment of Children in Need and their Families (DoH 2000)

  • The Common Assessment Framework for Children and Young People: A Guide for Practitioners (CWDC 2010)

  • Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the Children Act 2004 (HMG 2007)

  • Independent Safeguarding Authority:


This policy was adopted at a meeting of BCC – The Ark Preschool & Daycare


Updated Apri 2024

Date to be reviewed March 2025


Signed on behalf of the provider

 Name of signatory:  Arzu Subasi

Role of signatory (e.g. chair, director or owner):   Manager


Other useful Pre-school Learning Alliance publications

  • Safeguarding Children (2010)


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