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Safeguarding and Welfare Requirement: Health

The provider must promote the good health of children attending the setting. They must have a procedure, discussed with parents and/or carers, for responding to children who are ill or infectious, take necessary steps to prevent the spread of infection, and take appropriate action if children are ill.

BCC – The Ark Preschool and Daycare




6.2 Managing children who are sick, infectious, or with allergies

(Including reporting notifiable diseases)


Policy statement

We provide care for healthy children through preventing cross infection of viruses and bacterial infections and promote health through identifying allergies and preventing contact with the allergenic substance.


Procedures for children who are sick or infectious


  • If children appear unwell during the day – have a temperature, sickness, diarrhoea or pains, particularly in the head or stomach – a staff member calls the parents and asks them to collect the child, or send a known carer to collect the child on their behalf.

  • If a child has a temperature, they are kept cool, by removing top clothing and sponging their heads with cool water, but kept away from draughts.

  • The child's temperature is taken using a forehead thermometer strip or electronic thermometer, kept in the first aid box.

  • In extreme cases of emergency, the child should be taken to the nearest hospital and the parent informed.

  • The setting can refuse admittance to children who have a temperature, sickness and diarrhoea or a contagious infection or disease.  We will not admit children who have a temperature in the last 24 hours without paracetamol. 

  • Where children have been prescribed antibiotics, parents are asked to have administered at least 2 doses before returning to setting.

  • After diarrhoea, parents are asked to keep children home for 48 hours or until a formed stool is passed.

  • The setting has a list of excludable diseases and current exclusion times. The full list is obtainable from and includes common childhood illnesses such as measles.

Reporting of ‘notifiable diseases’

  • If a child or adult is diagnosed as suffering from a notifiable disease under the Health Protection (Notification) Regulations 2010, the GP will report this to the Health Protection Agency.

  • When the setting becomes aware, or is formally informed of the notifiable disease, the manager informs Ofsted and acts on any advice given by the Health Protection Agency.


HIV/AIDS/Hepatitis procedure

  • HIV virus, like other viruses such as Hepatitis A, B and C, are spread through body fluids. Hygiene precautions for dealing with body fluids are the same for all children and adults.

  • Single-use vinyl gloves and aprons are worn when changing children’s nappies, pants and clothing that are soiled with blood, urine, faeces or vomit.

  • Protective rubber gloves are used for cleaning/sluicing clothing after changing.

  • Soiled clothing is rinsed and bagged for parents/carers to collect.

  • Spills of blood, urine, faeces or vomit are cleared using mild disinfectant solution and mops; any cloths used are disposed of with the clinical waste.

  • Tables and other furniture, furnishings or toys affected by blood, urine, faeces or vomit are cleaned using a disinfectant.


Nits and head lice

  • Nits and head lice are not an excludable condition, although in exceptional cases a parent may be asked to keep the child away until the infestation has cleared.

  • On identifying cases of head lice, all parents are informed and asked to treat their child and all the family if they are found to have head lice.


Procedures for children with allergies

  • When parents start their children at the setting they are asked if their child suffers from any known allergies. This is recorded on the Registration Form.

  • If a child has an allergy, information is recorded  to detail the following:

    • The allergen (i.e. the substance, material or living creature the child is allergic to such as nuts, eggs, bee stings, cats etc).

    • The nature of the allergic reactions e.g. anaphylactic shock reaction, including rash, reddening of skin, swelling, breathing problems etc.

    • What to do in case of allergic reactions, any medication used and how it is to be used (e.g. Epipen).

    • Control measures - such as how the child can be prevented from contact with the allergen.

    • Review.

  • This form is kept in the child’s personal file and a copy is displayed where staff can see it.

  • Parents train staff in how to administer special medication in the event of an allergic reaction.

  • Generally, no nuts or nut products are used within the setting.

  • Parents are made aware so that no nut or nut products are accidentally brought in, for example to a party.


Insurance requirements for children with allergies and disabilities

  • The insurance will automatically include children with any disability or allergy, but certain procedures must be strictly adhered to as set out below. For children suffering life threatening conditions, or requiring invasive treatments; written confirmation from your insurance provider must be obtained to extend the insurance.


At all times the administration of medication must be compliant with the Safeguarding and Welfare Requirements of the Early Years Foundation Stage and follow procedures based on advice given in Managing Medicines in Schools and Early Years Settings (DfES 2005).

Oral medication

Asthma inhalers are now regarded as ‘oral medication’ by insurers and so documents do not need to be forwarded to your insurance provider.


  • All medications bought to the preschool must  have manufacturer’s instructions clearly written on them.

  • The setting must be provided with clear written instructions on how to administer such medication.

  • All risk assessment procedures need to be adhered to for the correct storage and administration of the medication.

  • The setting must have the parents or guardians prior written consent. This consent must be kept on file. It is not necessary to forward copy documents to your insurance provider.


Life saving medication and invasive treatments

Adrenaline injections (Epipens) for anaphylactic shock reactions (caused by allergies to nuts, eggs etc) or invasive treatments such as rectal administration of Diazepam (for epilepsy).


  • The provider must have:

    • a letter from the child's GP/consultant stating the child's condition and what medication if any is to be administered;

    • written consent from the parent or guardian allowing staff to administer medication; and

    • proof of training in the administration of such medication by the child's GP, a district nurse, children’s’ nurse specialist or a community paediatric nurse.


Key person for special needs children - children requiring assistance with tubes to help them with everyday living e.g. breathing apparatus, to take nourishment, colostomy bags etc.

  • Prior written consent must be obtained from the child's parent or guardian to give treatment and/or medication prescribed by the child's GP.

  • The key person must have the relevant medical training/experience, which may include those who have received appropriate instructions from parents or guardians, or who have qualifications.

  • Copies of all letters relating to these children must first be sent to the Pre-school Learning Alliance Insurance Department for appraisal (if you have another provider, please check their procedures with them). Written confirmation that the insurance has been extended will be issued by return.


If you are unsure about any aspect, contact the Pre-school Learning Alliance Insurance Department on 020 7697 2585 or email

Further guidance

  • Managing Medicines in Schools and Early Years Settings (DfES 2015)


This policy was adopted at a meeting of BCC – The Ark Preschool & Daycare


Held on April 2024

Date to be reviewed April 2025


Signed on behalf of the provider

Name of signatory Arzu Subasi

Role of signatory (e.g. chair, director or owner)   Manager

Other useful Pre-school Learning Alliance publications

Good Practice in Early Years Infection Control (2009)

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